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PDPTS: Professional Telephone Skills

Guaranteed to Run Scheduled Fully Booked

Location

Wellington

Auckland

Nov 2020

Feb 2021

Apr 2021

Jun 2021

Aug 2021

Oct 2021

Nov 2021

Code: PDPTS

Length: 1 Day

Overview

This course will provide your staff with the awareness and skills they need to handle phone calls with a higher level of professionalism. This will ensure that a positive image of your organisation is reinforced and strengthened with every conversation.

Delivery format(s)

On-Site

Classroom

OBJECTIVES

In today's fast-paced business environment, effective communication is the key to success. So, the telephone etiquette displayed by your organisational staff is indicative of their willingness and ability to assist customers professionally and efficiently.This course teaches you fundamental communication skills like how to project professionalism over the phone, how to gain client confidence quickly, how to improve your phone voice, how to handle irate customers, tips for handling a busy reception line and much more.This course is delivered in partnership with PD Training.

PREREQUISITES

None.

WHAT YOU’LL LEARN

After completing this course participants will be able to:

Learn how to provide effective client service over the phone
Project a professional image over the phone
Master a professional, effective & reassuring telephone voice
Gain client's trust using proven communication techniques
Learn to question effectively over the phone
Master proven techniques to manage irate customers professionally
Learn tips for handling a busy reception
Phrase more effectively for positive and clearer communication
Establish the right words for unambiguous, positive & productive communication

COURSE OUTLINE

The skills and the attitude projected by staff over the telephone form a lasting impression in the minds of any organisation's customers, making them a critical customer 'touch point'.

Today virtual teams are the norm rather than the exception, and one of their primary channels of communication is the telephone. Hence, it is imperative for virtual employees to also have a good understanding of business telephone etiquette in order to provide efficient information exchange.

This Professional Telephone Skills Training Program aims at helping employees create a lasting impression in their customers' minds and reflects the organisation in the best light possible. The course focuses on developing telephone etiquette and skills to deal with customers assertively, empathetically with a sense of care and positive attitude.

Lesson 1 - Providing Effective Client Service Welcome The Ten Commandments of Good Business What Makes An Effective Client Communicator? The Seven Deadly Sins of Service Reflection	Lesson 2 - Your Personality/Your Telephone Voice LDP Review – Communication Evolution Tool The Communication Model The ABCDE (Five Qualities) of a Good Telephone Voice Your Welcome – Should HAIL Voice Modulation – The 6 P’s to Para verbal Communication Reflection
Lesson 3 - Gaining Your Client’s Trust You never get a second chance to make a good first impression Create a Positive First Impression: 4 Key Parts to your Phone Greeting Put Your Clients at Ease with Positive Language Show Urgency Getting to the Point Quickly - Saying Too Much Ending a Call Politely and Professionally Put it into Practice Reflection	Lesson 4 - Handling Barriers Over The Phone Managing the 5 Barriers Words That Must Never Be Used Reflection
Lesson 5 - Effective Questioning WIIFM Good Questioning Techniques Ask yourself the following 5 Open and Closed Questions Clarifying Questions Seek Satisfaction/Understanding Questions to Keep Control of the Call Arrange When You Will Call Them Back Reflection	Lesson 6 - Irate Clients How to Deal with Angry Clients The Challenge of Angry Clients Do Not Allow Negative Emotions to Affect You High Emotion – Low Intelligence Use the HEAT to Defuse an Irate Client Reflection
Lesson 7 - Prepare Yourself Planning Phone Calls Check Your Ringtone Transferring Calls Asking a Client to Hold Taking Messages Reflection	Lesson 8 - Reception Tips Serving Clients at the Reception: The Dos Serving Clients at the Reception: The Don’ts Reflection
Lesson 9 - Professional Voicemail Messages What to Include in a Voicemail Message? Customised Messages for Different Callers Closed Greeting Internal Greeting Practice, Practice, Practice Reflection	Lesson 10 - Reflections Create an Action Plan Accountability = Action

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